Processing Travel Document in Lieu of Lost Philippine Passport
If you lost your Philippine passport while you are a tourist in another country, you will need to apply for a Travel Document. You will also need to have the police report authenticated by the Embassy, plus you will need to execute an Affidavit of Loss.
Why do you need to do this? The travel document will allow you to travel back to the Philippines without a passport. This is only valid for a one-way travel to Philippines. As for the authenticated Police Report and Affidavit of Loss, you will need this when you reapply for your replacement passport.
This is what I did when I lost my passport in a street robbery in Ho Chi Minh, Vietnam.
- Accomplish Police Report – *must have English translation and seal.
(Immediately after my bag was snatched, we went to the police station near Benh Than Market. Police report was accomplished with the help of our hotel receptionist who acted as our interpreter. Make sure you list all you lost ie – ID’s, passport etc. This was free of charge in our case. Before this happened to me, I used to think VN police are tough and scary folks, but lucky for us, the officer who assisted us was very sympathetic. He even delivered the police report to our hotel at 2 am! I was really really grateful to this officer.)
- Make sure you have a photocopy of the info page of your lost passport.
(I would suggest always making a copy of your current passport before you travel. In my case, I had a copy of my passport on my cloud services and the hotel receptionist also had a photocopy of the front page of my passport which was really handy)
- Prepare 2 passport size photos.
(Do this before going to embassy or consulate. They will need the photo on file as well as to attach on your travel document.)
- Proceed to Embassy or Consulate to apply for Travel Document and Affidavit of Loss. They will also verify and authenticate the police report.
- Prepare fees. In my case, I paid $80 (2M+ VN Dong)
Affidavit of Loss – $25
Travel Document – $30
Authentication of Police Report – $25
(When I processed my docs at the consulate in HCMC, they only accepted Vietnamese Dong, so if possible call first because the nearest bank to the consulate was about 2-3 km away.)
- Time-frame: Embassy generally releases the Travel Document etc, in 3 days time. If its really urgent they can probably make some exceptions. In my case, I got it after 2 days.
Philippine Consulate in Ho Chi Minh City
40-5 Pham Viet Chanh, Ward 19, Binh Thanh, District 1, HCMC
phone: +848-3518-0045 ext 102
Embassy of the Philippines in Hanoi
Hanoi, Socialist Republic of Vietnam
Tel: No. (84-4) 3943 78 73
Email: email@example.com; firstname.lastname@example.org
Once you have your travel document ready, DO NOT make haste in booking your return flights yet. Check first if you need an EXIT VISA. In my case I needed one. One Filipina I met at the embassy who went through the same ordeal, thinking that the Travel Document was already sufficient, was not allowed to fly out because she did not have exit visa stamp from Vietnam Immigration. Note that the Consulate did not know of this, so it cost her her air tickets and she had to extend her stay for a few more days.
Part III: How to Process Vietnam Exit Visa